Free Travel Coordinator

Review of Applications Begins
April 23, 2025; position open until filled

Special Instructions to Applicants
To be considered for this position, applicants must submit a complete application which includes:
• A complete online application;
• A current resume.

We are interested in finding the best candidate for the position. We encourage you to use your application to let us know how your skills and experience meet the requirements and qualifications for this position, or what transferable skills or other qualities you would bring.

All applications must be submitted here to be considered, careers.uoregon. edu/en-us/job/535243/owners-representative

Department Summary
Finance and Administrative Shared Services (FASS) is a strategic shared services hub within the Administrative Services portfolio. FASS specializes in providing comprehensive administrative support to departments within the Vice President of Finance and Administration's portfolio as well as the President's portfolio. The department is committed to offering a seamless, full-service experience in business operations and human resources functions.

FASS is dedicated to fostering strong campus partnerships and delivering exceptional functionality, expertise, efficiency, and service to its clients. The units supported by FASS represent diverse, large-scale business enterprises, encompassing over 1,400 employees and managing a combined operating budget of approximately $200 million.

The FASS Business Operations group offers both transactional and strategic support across finance, accounting, travel, purchasing, contracts, and logistics. Within the group, the FASS Travel team provides comprehensive travel management services for business travelers in FASS-supported units. The team ensures the accurate and efficient handling of a high volume of travel arrangements and expense reports, delivering quality support to meet the dynamic needs of its clients.

Position Summary
As a member of the FASS Travel team, you play a critical role in the success of our supported units by providing full-service travel support. You are responsible for managing travel arrangements for faculty, staff, students, guests, and candidates, ensuring compliance with university policies, and providing exceptional customer service. You will serve as an expert in travel expense policy and will create expense reports accurately and efficiently.

This is a great opportunity for candidates with excellent communication skills, a strong ability to multitask, and an understanding of travel logistics.

Minimum Requirements
• Two years of general clerical experience. One year of which included typing, word processing, or other experience generating documents; OR
• An Associate's degree in Office Occupations or Office Technology; OR
• Graduation from a private school of business with a Certificate in Office Occupations or Office Technology and one year of general clerical experience.

College courses in Office Occupations or Office Technology will substitute for the required experience on a year-for-year basis.

Professional Competencies
• Provide superior customer service, maintaining composure during stressful situations.
Effective organizational skills
Strong communication skills including written, oral, and presentation.
Ability to prioritize and complete work through frequent interruptions.
• Ability to handle sensitive and confidential materials and issues with care and tact.
• Proficiency utilizing Microsoft office suite products beyond basic editing functions.
• Ability to learn and work in multiple systems

Preferred Qualifications
• Experience with travel logistics and expense report preparation in a complex organization

FLSA Exempt: No
Reference : Travel Coordinator jobs

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